Research at Hamilton Health Sciences is supported through a combination of industry contracts, external grants from federal/provincial agencies or private health-related foundations and philanthropic support generated by our hospital foundation.
Research Financial Services provides budget and financial services to Research and Trust account holders.
If you already know what you’re looking for, access the Research Account Life Cycle and related Forms and Templates below and additional financial forms here.
If you’re new to our system or need a refresher, please view our 5-step process:
Complete the Research and Trust Account Request Form. A new account must be set up for each different executed contract.
When all of the above items are complete, send the package to Research Administration - Financial Services. Packages are stamped with a receipt date and processing is complete within 9 business days of receipt of completed packages.
Note: Missing documents from the above checklist will result in a delay and you will receive an e-mail identifying what is missing in order to proceed.
You will be notified of your 11-digit account number when the process is complete: Example: 3576.1234567
Complete the Deposit Request Form.
For deposits to HHS Pass-Through Accounts, complete the Pass-Through Deposit Form.
Pass-Through Accounts are set-up to accommodate researchers working at McMaster University where research transactions will be processed through the University. If HHS is a party to the research agreement, sponsors will make the funds payable to HHS. In order to have the funds transferred to a McMaster research account, the Pass-Through Deposit Form should be completed and HHS will issue a cheque to McMaster University.
Different expenses may require different forms and supporting documentation.
To pay invoices or reimburse individuals who are not employees of HHS, complete the Cheque Requisition Form.
To reimburse a research employee, complete the Research Employee Reimbursement Form.
To reimburse for local travel and parking, complete the Local Travel Reimbursement Form.
NOTE: An Expense Reimbursement Guidelines document has been created to provide guidance on various types of reimbursements to individuals.
For activity between HHS accounts:
Complete the Research and Trust Account Closure Form.