News

Research Finance and Research Contracts – Holiday Closures

  • November 22, 2018
  • News

To all HHS Research and Trust Account Holders,

The Research Finance and Contracts Department will be closed from:

Monday December 24, 2018 – Tuesday, January 1, 2019.

Full operations will resume Wednesday, January 2nd, 2019, given that it’s a short week and most will be returning to the office from vacation, please expect that there may be some delays.

Please note the following processing information for the Holidays:

Accounts Payable Processing (Cheques):

There will not be a cheque run the week of December 24th. These changes are to allow for staff holiday vacations. The cut-off date for cheque requisitions/invoices is Tuesday December 18th at noon.

Regular payment processing resumes for next payment run the week of January 2nd, 2019. The cut-off date for the first cheque run in 2019 will be extended to Wednesday, January 2nd, 2019, at noon due to the holiday.

Accounts Payable Processing (Wires/Drafts):

There will not be a wire/draft run the week of December 24th. These changes are to allow for staff holiday vacations. To accommodate this closure, the cut-off date for wire/draft requisitions/invoices has been extended to Friday December 14th at noon and the wires will be issued Wednesday, December 19th end of day.

Any wires/drafts delivered to our office during the holiday closure will be issued on the 4th of January, 2019.

Deposits:

There will not be a regular deposit the weeks of December 24th. These changes are to allow for staff holiday vacations. To accommodate this closure, the cut-off date for deposits is end of day Wednesday, December 19th.

Any cheques received during the closure period will be processed as quickly as possible when regular operations resume on January 2nd, 2019.

Contracts Office

Kindly continue to send all agreements to the researchagreements@hhsc.ca inbox. Agreements will be logged and assigned to a contract reviewer upon our return to the office on Wednesday, January 2nd, 2019 and will have an initial review completed by January 14th, 2019.

The Research Agreements inbox will be checked periodically during the closure so if you have an urgent agreement that requires review and signature prior to the end of 2018, please send it to the researchagreements@hhsc.ca inbox with “URGENT” included in the subject line. Someone from the office will be in touch with you to discuss the agreement, so please indicate within the body of the email your contact phone number. The last date a signature can be obtained is Friday, December 21, 2018.

Please review the updated Research Travel & Expense policy regarding eligibility of employee gifts.

We appreciate your cooperation with our holiday schedule and wish you and your families a safe and happy holiday season!

Nicole Castellan
Lauren Gogo