News

Research Finance and Research Contracts – Holiday Closures

  • November 17, 2017
  • News

The Research Finance and Contracts Department will be closed from:

Monday December 18, 2017 – Friday, December 29, 2017.

Full operations will resume Tuesday, January 2nd, 2018

Please note the following processing information for the Holidays:

Accounts Payable Processing (Cheques):

There will not be a cheque run the week of December 18th or December 25th These changes are to allow for staff holiday vacations. The cut-off date for cheque requisitions/invoices is Tuesday December 12th at noon.  

Regular payment processing resumes for next payment run the week of January 2nd, 2018.  The cut-off date for the cheque requisitions/invoices will be Wednesday, January 3rd, 2018, at noon.

Accounts Payable Processing (Wires/Drafts):

There will not be a wire/draft run the week of December 18th or December 25th. These changes are to allow for staff holiday vacations. To accommodate this closure, the cut-off date for wire/draft requisitions/invoices has been extended to Friday December 8th at noon and the wires will be issued Wednesday, December 13th end of day.

Any wires/drafts delivered to our office during the holiday closure will be issued on the 5th of January, 2018.

Deposits:

There will not be a regular deposit the weeks of December 18th or December 25th. These changes are to allow for staff holiday vacations. To accommodate this closure, the cut-off date for deposits is end of day Wednesday, December 13th.

Any cheques received during the closure period will be processed as quickly as possible when regular operations resume on January 2nd, 2018.

Contracts Office

Kindly continue to send all agreements to the researchagreements@hhsc.ca inbox.  Agreements will be logged and assigned to a contract reviewer upon our return to the office on Tuesday, January 2nd, 2018 and will have an initial review completed by January 15th, 2018.

        
The Research Agreements inbox will be checked periodically during the closure so if you have an urgent agreement that requires review and signature prior to the end of 2017, please send it to the researchagreements@hhsc.ca  inbox with “URGENT” included in the subject line.  Someone from the office will be in touch with you to discuss the agreement, so please indicate within the body of the email your contact phone number.

Please review the updated Research Travel & Expense policy regarding eligibility of employee gifts.

We appreciate your cooperation with our holiday schedule and wish you and your families a safe and happy holiday season!

*Please be sure to add your respective section to your email signature to help spread the word about our office closure.